It is hard to believe that December is here and we will be welcoming in the New Year very soon. Many of you still have a list of things to do before changing the calendar to 2014 that can be outsourced to a virtual assistant.
Here are 5 things to outsource for the end of the year push.
Website Review. Make sure all the information on your website is updated with new business testimonials and photos, so that the website is refreshed and ready for visitors in the new year.
Email Organization. Many of you should start the new year with an inbox that isn’t cluttered. With proper guidance from you, have your virtual assistant purge both your active or reference-only emails and create folders to stay organized.
Follow-Up Help. The end of the year is the perfect time for you to have your VA check on any open proposals, invoices and projects that you are working on, and make sure there is a plan in place for revisiting them after the holidays.
Tax Preparation. A VA with expertise in this area, can organize receipts, research end of the year charitable donations, or just look over business expenses.
Marketing. Make sure you have a plan in place for the new year. Have your VA create an editorial calendar for blog posts, social media and print ads to help keep you organized and accountable.
“I have a small budget – how can I decide what to have a VA do for me?” I hear that question all the time. My answer is “whatever will be the biggest bang for the buck”.
For some people it could be having the VA help with things that will bring revenue into the company.
That could include:
Helping with marketing.
Finalizing an informational product that you will sell.
Doing customer service tasks.
Adding items to an online shopping cart so customers can purchase more from you.
For others it’s freeing up time so THEY can make more money for the company.
Those tasks are usually admin related and include:
Whatever it is that you decide to delegate to a VA be sure and let us know if we can help you find the right VA that will give you the best bang for your buck.
We are on the cusp of the holiday season. Orders may be coming in, schedules are filling up fast and your time is being pulled in many different directions.
A virtual assistant can be a huge asset to not only your sanity but more importantly, to your bottom line during this busy time of the year. Give yourself a gift and get a virtual assistant to help you make it through the season.
Below are a 5 ways to utilize a virtual assistant during the holidays.
Don’t forget that your customers appreciate hearing from you this time of the year. Everyone is in the giving spirit, so have a virtual assistant prep holiday cards, or purchase a gift for those customers that have supported your vision and refer people to you anytime they can.
This may be the time of year to capture the spirit of the holiday with a sale or promotion . A virtual assistant can help with email marketing, a social media campaign or updating your website.
Networking is another important opportunity to be a part of during the festive time of the year. You may ask a virtual assistant to research all the upcoming events in your area so that you can decide the best ones to attend.
Responding to or monitoring incoming emails is also a task you can delegate to a virtual assistant to help you stay on top of your inbox during the busy holiday months.
Personal assistance is also an option if you are laser focused on your business. Ordering presents online, taking care of your family holiday cards, scheduling grocery delivery, or even researching and booking holiday travel can be done by a virtual assistant.
Do you want to enjoy this time of the year? A virtual assistant can take a big layer of stress off your holiday plate and handle a lot of the details that you never want to slip through the cracks.
While I completely agree with the premise of this article about how using a virtual assistant can shave hours from your work week, I think there are a lot more than 10 tasks that can be outsourced to a virtual assistant. The outsourcing options are almost limitless. A professional virtual assistant can perform general to advanced administrative tasks but there are many professional virtual assistants with expertise in a more specialized field. The skill level of today’s virtual assistants is extremely impressive.
I am going to add to the list published on Entreprenuer.com with 10 MORE options for outsourcing work to a virtual assistant. And honestly, there are even more options than this, but these are the areas that many clients are seeking help with on a growing basis.
Social Media Management
Newsletter maintenance or management
SalesForce or E-commerce updates
Is your life centered around family, work, and play (FWP), not necessarily in that order?
I am pretty sure the common denominator to ensuring a balanced life is TIME. Spending quality time with your family, putting in enough hours at work, and having some downtime to enjoy the things in life that give you pleasure and lets you recharge your mental battery.
Many of us struggle with balancing what I will call the FWP cycle. Work is required to earn enough money to take care of our families, and a discretionary fund is needed to pay for our “play” time, so most of us put more emphasis on the work part of our lives. I have asked many business owners (both men and women) what an ideal day would look like to them and the universal answer seems to be having more TIME. As we get older, we realize how fast TIME goes by and there is no slowing it down.
So, how do you overcome that lack of TIME to balance FWP? As a business owner, it is important to constantly be aware of your efforts. Are you dedicating your time wisely or are you wasting valuable time doing things that may not be generating revenue, building business relationships, or are even within your area of expertise? Think strategically when you are worried about managing your time. Do not waste precious time doing the things that can be outsourced. This quote by Jack Canfield is very relevant, “When you are able to maximize your potential by focusing on your core genius, you become more productive and effective”.
ACTION ITEM: Record every single task, project or activity you do for one week, noting which line items are income producers, core genius or something that was a time waster and should have been outsourced. Share your list in our comments and let’s talk strategy and outcomes.
My VA has literally changed my life! Thanks for running such a valuable service. I have referred you often!
--Kristi Hedges, The Hedges Company